For HVAC
AI Receptionist for HVAC Companies — Never Miss a Service Call
Heating dies on a Sunday night. The homeowner calls every HVAC company on Google until one picks up. HandlerAI picks up that call in your shop's name — captures the address, qualifies the emergency, and books the dispatch — so you wake up Monday with a full board.
Why hvac companies miss calls
- check_circleService calls spike on the first cold snap and the first hot week — your phone doesn't care that you only have 2 office staff
- check_circleAfter-hours no-heat / no-cool emergencies are 30%+ of HVAC revenue — but who answers at 11pm?
- check_circleCustomers in pain won't leave voicemail — they hang up and call the next company
- check_circleTechs are out in the field and can't quote a system replacement from a job site
- check_circleQuote calls for new system installs are 10+ minutes long — that's a full office person
Hear it for yourself
Call our live demo line. The AI picks up in under a second, talks about HandlerAI, and books a callback with the operator in real time.
What HandlerAI does for hvac companies
- check_circlePicks up on the first ring in your shop's name, 24/7
- check_circleQualifies: is it no-heat, no-cool, or routine maintenance? Address, square footage, system age
- check_circleCaptures lead and sends SMS + email in under 10 seconds — the tech sees it on the truck
- check_circleBooks the dispatch into ServiceTitan / Housecall Pro / Google Calendar (Professional+)
- check_circleBilingual English/Spanish out of the box (30+ languages on Business+)
- check_circleRoutes after-hours no-heat emergencies to the on-call tech with full context
Booking the dispatch / job
- check_circleReads your live calendar with seasonal hours and "no booking" windows
- check_circleConfirms the slot, sends a calendar invite + SMS — customer gets a 'your tech is on the way' reminder
- check_circleMaintenance plan reminders: AI can call your maintenance list to schedule tune-ups (Business+)
- check_circleAuto-dispatch via ServiceTitan webhook (Enterprise)
- check_circleRecall campaigns for past customers when a heat wave or cold snap hits (Business+)
Pricing
- check_circleEssentials $49/mo (200 min) — solo HVAC tech
- check_circleStarter $99/mo (500 min) — small HVAC shop, 1–2 techs
- check_circleProfessional $199/mo (1,500 min) — busy HVAC company with calendar booking
- check_circleBusiness $349/mo (5,000 min) — multi-crew HVAC with after-hours on-call and recall campaigns
- check_circleEnterprise custom — ServiceTitan integration, multi-location, BAA
- check_circle7-day free trial
Frequently asked questions
Will it handle after-hours no-heat emergencies?
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Yes. HandlerAI runs 24/7 with no after-hours mode to switch into. After-hours calls get the same greeting, the same qualification, and the same SMS/email alerts. On Business+ you can route the urgent ones to an on-call tech.
Does it integrate with ServiceTitan?
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Yes — Enterprise plans get a direct ServiceTitan integration (push leads + book jobs). Professional and below get Zapier which covers most HVAC workflows.
Can it handle Spanish-speaking callers?
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Yes. Auto-detects and replies in 30+ languages including Spanish, Mandarin, and Vietnamese — every plan includes multilingual.
How fast do I get the lead alert?
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Under 10 seconds. SMS arrives first with name, number, address, and one-line summary so the on-call tech can call back from the truck.
What about maintenance plan renewals?
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Business and Enterprise tiers can run outbound recall campaigns — call your maintenance list to schedule tune-ups, with the AI handling the conversation and booking the slot.
Ready to get started?
Start a free 7-day trial or book a live demo. We will show you what your AI receptionist sounds like on your real business number.