For HVACPart of Trades, home & auto
AI Receptionist for HVAC Companies — Never Miss a Service Call
Heating dies on a Sunday night. The homeowner calls every HVAC company on Google until one picks up. HandlerAI picks up that call in your shop's name — captures the address, qualifies the emergency, and books the dispatch — so you wake up Monday with a full board.
Why hvac companies miss calls
- check_circleService calls spike on the first cold snap and the first hot week — your phone doesn't care that you only have 2 office staff
- check_circleAfter-hours no-heat / no-cool emergencies are 30%+ of HVAC revenue — but who answers at 11pm?
- check_circleCustomers in pain won't leave voicemail — they hang up and call the next company
- check_circleTechs are out in the field and can't quote a system replacement from a job site
- check_circleQuote calls for new system installs are 10+ minutes long — that's a full office person
Hear it for yourself
Call the live demo line. The AI picks up on the first ring — hear what callers hear.
What HandlerAI does for hvac companies
- check_circlePicks up on the first ring in your shop's name, 24/7
- check_circleQualifies: is it no-heat, no-cool, or routine maintenance? Address, square footage, system age
- check_circleCaptures lead and sends SMS + email in under 10 seconds — the tech sees it on the truck
- check_circleBooks the dispatch into ServiceTitan / Housecall Pro / Google Calendar (Lite+)
- check_circleBilingual English/Spanish out of the box (70+ languages on Business+)
- check_circleRoutes after-hours no-heat emergencies to the on-call tech with full context
Booking the dispatch / job
- check_circleReads your live calendar with seasonal hours and "no booking" windows
- check_circleConfirms the slot, sends a calendar invite + SMS — customer gets a 'your tech is on the way' reminder
- check_circleMaintenance plan reminders: AI can call your maintenance list to schedule tune-ups (Business+)
- check_circleAuto-dispatch via ServiceTitan webhook (Enterprise)
- check_circleRecall campaigns for past customers when a heat wave or cold snap hits (Business+)
Pricing
- check_circleFree — your business-branded pages, unlimited bookings, reservations, orders, and applicable meetings, 100 inquiries, 1,000 contacts, transactional email, and 50K AI credits for setup Autofill; no AI voice, phone number, or SMS
- check_circleLite $9.99/mo (60 min) — lightest entry plan · email-only communication and notifications; no SMS
- check_circleEssentials $49/mo (200 min) — solo HVAC tech
- check_circleStarter $149/mo (500 min) — small HVAC shop, 1–2 techs
- check_circleProfessional $499/mo (1,500 min) — busy HVAC company with calendar booking
- check_circleBusiness $1,199/mo (3,500 min) — multi-crew HVAC with after-hours on-call and recall campaigns
- check_circleEnterprise custom — ServiceTitan integration, multi-location, BAA
- check_circlePaid monthly plans — free trial: 60 min or 3 days (whichever first) · cancel before then to avoid charges
Also built for
Frequently asked questions
Will it handle after-hours no-heat emergencies?
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Yes. HandlerAI runs 24/7 with no after-hours mode to switch into. After-hours calls get the same greeting, the same qualification, and the same SMS/email alerts. On Business+ you can route the urgent ones to an on-call tech.
Does it integrate with ServiceTitan?
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Yes — Enterprise plans get a direct ServiceTitan integration (push leads + book jobs). Professional and below get Zapier which covers most HVAC workflows.
Can it handle Spanish-speaking callers?
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Yes. Auto-detects and replies in 70+ languages including Spanish, Mandarin, and Vietnamese — every plan includes multilingual.
How fast do I get the lead alert?
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Under 10 seconds. SMS arrives first with name, number, address, and one-line summary so the on-call tech can call back from the truck.
What about maintenance plan renewals?
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Business and Enterprise tiers can run outbound recall campaigns — call your maintenance list to schedule tune-ups, with the AI handling the conversation and booking the slot.
Get online now. Add the AI front desk when you need it.
Start free with branded pages, unlimited bookings, reservations, and orders, 100 inquiries, 1,000 contacts, and 50K AI credits for Autofill. No card required. Paid monthly plans include a 60-minute or 3-day free trial. Annual is 10% off with no trial.