AI Receptionist for Small Business — Answer Every Call 24/7

What is an AI receptionist?

An AI receptionist is voice software that picks up your phone on the first ring, talks with the caller using natural language, answers questions from your business's private knowledge base, captures the lead, and (on Professional and above) books the appointment directly into your live calendar. Unlike a voicemail tree, it does not force the caller to press 1, 2, 3 — it greets them, listens, and helps.

• check_circlePicks up on the first ring, 24/7, in your business name
• check_circleTrained on your services, pricing, hours, FAQs — never invents answers
• check_circleSpeaks 30+ languages and auto-detects the caller's language mid-call
• check_circleCaptures lead name, number, project, and one-line summary in under 10 seconds
• check_circleBooks appointments live into Google Calendar, Outlook, or iCloud (Pro+)
• check_circleTransfers to a human on demand with full context
• check_circleTranscribes every call and emails the transcript with the lead alert

How HandlerAI's AI receptionist works

Setup takes about 7 days. We build a private knowledge base from your website and a short onboarding interview, tune the voice, run a test call with you, and flip the switch. Forward your existing number or use one of ours — nothing to install, nothing to download.

• check_circleDay 1: Sign up and choose your plan (7-day free trial, no card up front)
• check_circleDay 2–3: We ingest your website, services, pricing, hours, and FAQs
• check_circleDay 4–5: Tune the voice, configure booking rules, and approve the escalation path
• check_circleDay 6: You take a test call on your real business number
• check_circleDay 7: We flip the switch — every call now lands on the AI
• check_circleUpdates to pricing or services land in the knowledge base within minutes

What it costs (vs a live receptionist)

HandlerAI is priced for small business owners who cannot justify a $30K/yr receptionist but still need every call answered. Our pricing is flat per month with included minutes — no per-call fees, no setup fees, no surprise overage.

• check_circleHandlerAI Essentials: $49/mo (200 minutes included, $0.50/min overage)
• check_circleHandlerAI Starter: $99/mo (500 minutes, Custom Lead Portal, SMS + email alerts)
• check_circleHandlerAI Professional: $199/mo (1,500 minutes, calendar booking, custom voice)
• check_circleHandlerAI Business: $349/mo (5,000 minutes, multi-user, 99.5% SLA)
• check_circleHandlerAI Enterprise: custom (BYO CRM, BAA, dedicated TAM)
• check_circleCompare: Ruby Receptionist starts at $379/mo + $1.05/call; Smith.ai at $127/mo + usage

Who it's for

• check_circleTrade contractors — plumbers, HVAC, electricians, roofers (24/7 emergency coverage)
• check_circleSalons, spas, and barbershops (book while you work, after-hours coverage)
• check_circleReal estate agents and brokerages (capture every property inquiry)
• check_circleProperty managers (tenant intake and after-hours emergencies)
• check_circleMedical and dental practices (patient scheduling — non-PHI today, HIPAA roadmap)
• check_circleLaw firms (intake calls with conflict-check, after-hours coverage)
• check_circleAuto repair shops (missed-call text-back, service booking)
• check_circleRestaurants (reservations, hours, directions — with after-hours coverage)
• check_circleConsultants and coaches (lead capture while you are in session)